Privacy Policy

Last updated: May 24, 2018

Overview

This Privacy Policy page describes Plutio's policies and procedures regarding the collection, use and disclosure of your information in connection with Your use of Plutio Services, Website, and Apps.


Important information and who we are


Plutio Limited (a company incorporated in England under company number 09856706) is the controller and responsible for your personal data (referred to as "we", "us" or "our" in this privacy notice).


We have appointed a data privacy manager who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact the data privacy manager using the details set out below.


  • Full name of legal entity: Plutio Limited
  • Email address: dataprotection@plutio.com
  • Postal address: Plutio Ltd, 8 London Road, London, SE1 6JZ

You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.


Third-party links

This Site may include links to third-party websites and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our Site, we encourage you to read the privacy notice of every website you visit.


The data we collect about you

We provide an online service designed for freelancers and small businesses. The information we gather enables us to personalize, improve and continue to operate the Services. In connection with certain aspects of the Services, we may request, collect and/or display some of your Personal Information. “Personal Information” is information about an identifiable individual, and may include information such as the individual’s name, email address, telephone number, bank account details, taxation details, and accounting and financial information. We may collect Personal Information directly from You when You:

  • Register or accept an invite to use Plutio.
  • Post to the Plutio Community group or on our blog.
  • contact us via the built-in live chats, via email, phone or by any other means.
  • Visit our Website or Apps.

You can always choose not to provide Your Personal Information to us, but it may mean that we are unable to provide you with the Services.


We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.


We may receive Personal Information from You about others

Through Your use of the Services, we may also collect information from You about someone else. If You provide Plutio with Personal Information about someone else, You warrant and represent that You are authorized to disclose that information to Plutio and that Plutio may collect, use and disclose such information for the purposes described in this Privacy Policy.


This means that You must take reasonable steps to ensure the individual concerned is aware of and/or consents to the various matters detailed in this Privacy Policy, including the fact that their Personal Information is being collected, the purposes for which that information is being collected, the intended recipients of that information, the individual's right to obtain access to that information, Plutio's identity, and how to contact Plutio.


How we use your personal data

We collect Your Personal Information so that we can provide You with the Services. In doing so, We may use the Personal Information we have collected from You for purposes related to the Services, including but not limited to:


  • Verify Your identity.
  • Administer the Services.
  • Notify You of new or changed services offered in relation to the Services.
  • Carry out marketing or training relating to the Services.
  • Assist with the resolution of technical support issues or other issues relating to the Services.
  • Comply with applicable rules, laws and regulations.
  • Communicate with You.

By using the Services, You consent to Your Personal Information being collected, held and used in this way and for any other use You authorize. We will only use Your Personal Information for the purposes described in this Policy or in accordance with Your express consent.


Note that we do not collect financial information, such as your bank account or credit card number, credit card type and expiration date, and other such information (“Financial Information”). When You register for your Account or pay Your invoices, Your Financial Information is collected and stored by our Payment Processor. Currently, Plutio’s Payment Processor for payments for use of the Services is Stripe (https://stripe.com). If you use Stripe, you agree to the Stripe terms of service (located at https://stripe.com/payment-terms/legal) and privacy policy (located at https://stripe.com/us/privacy).


Data security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.


We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.


Data retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.


Our service lets you access and update your information anytime. You can update your profile information anche change your name and associated profile image and email address anytime.


You can request that we stop using your information anytime and where you gave us consent to use your information for a limited purpose, you can contact us to withdraw that consent


You can also stop the reception of our product updates newsletter by using the unsubscribe link at the bottom of each email anytime.


Even after you opt out from receiving the product updates newsletter, you will continue to receive transactional messages if you are an active Plutio user, such us reminders about tasks due dates and comments. You can disable most of these transactional notifications from the Notifications centre in the Settings within the application.


Usage of cookies

In providing the Services, Plutio utilizes "cookies." A cookie is a small text file that is stored on Your computer for record-keeping purposes. A cookie does not identify You personally or contain any other information about You but it does identify Your computer.


We and some of our affiliates and third-party service providers may use a combination of “persistent cookies” (cookies that remain on Your hard drive for an extended period of time) and “session ID cookies” (cookies that expire when You close Your browser) on the Website to, for example, track overall site usage, and track and report on Your use and interaction with ad impressions and ad services.


You can set your browser to notify You when You receive a cookie so that You will have an opportunity to either accept or reject it in each instance. However, You should note that refusing cookies may have a negative impact on the functionality and usability of the Website.


Changes

We may periodically update this policy. We will notify you about significant changes in the way we treat personal information by sending a notice to the primary email address specified in your primary account holder account or by placing a notice on our site.