How ZekTec Streamlined Client Communication and Saved Hundreds of Hours with Plutio

“From the first call with a client to a full proposal? That takes about 10 minutes now.”
- Zvi Karp, Founder of ZekTec

Meet Zvi Karp – The Developer Who Builds Things That Actually Ship

Zvi Karp doesn’t just code - he crafts digital products from scratch.

As the founder of ZekTec, Zvi works with fast-moving startups to design and develop custom mobile applications that solve real problems. He’s the kind of guy who wants to build the entire experience - not just some button that gets deprecated in six months.

“I didn’t want to work in a big company building a small feature,” Zvi shared. “I wanted to work on full products. Be there from day one. See things launch, grow and make an impact”

After finishing his degree and military service, he set out on his own. No investors. No safety net. Just talent, ambition and a relentless drive to bring startup ideas to life.

The Early Days: Emails, WhatsApp Messages… and Way Too Much Admin

Like many freelancers-turned-founders, Zvi wore every hat in the business - developer, project manager, client handler, admin and finance department.

At first, tools were scattered. 

Projects lived in one place. Proposals in another. Invoices somewhere else. 

Client conversations? Either lost in a messy inbox or buzzing on WhatsApp.

“Email felt chaotic. WhatsApp was intrusive. There was no easy way to give clients access to what they needed without things getting confusing.”

The problem wasn’t just the clutter. It was the lack of context. 

Clients didn’t know what was happening. Zvi had to explain things over and over. It drained time. It drained energy. 

And it made scaling feel impossible.

Discovering Plutio: All-in-One, Fast and Surprisingly Smooth

Zvi knew what he needed: a single tool that could simplify everything - project management, communication, contracts, proposals and invoicing - without slowing him down.

“I did a lot of research. Tried different tools. But Plutio stood out. It just solved all the problems I had.”

It wasn’t just feature-rich - it was fast and smooth. Clean UI. Easy navigation. Nothing clunky. 

“Plutio felt faster than other tools and a lot smoother. Smoother to use. So that was one of the reasons I chose Plutio.”

And the icing on the cake? Zvi could white-label everything with his branding.

“I loved that I could customize it with my colors, my domain and give clients a polished experience that felt like my own platform.”

Building a Seamless Experience with Plutio

Plutio didn’t just fix a few problems - it completely transformed the way Zvi runs his business.

📈 Proposal in 10 Minutes Flat

“From when I have the initial meeting with a client until they're in the database and have a proposal to look at can be just 10 minutes.

“Because it's really easy to add a client, create the report, duplicate proposal, customize some variables and get them in the system.” 

“And that's something that is really cool with Plutio.”

Now it's almost fully automated. 

He simply duplicates a template, changes a few custom fields (like client name, project title, legal ID, project or task type) and hits send. 

No need for multiple logins, links and tools. No back-and-forth. No fluff.

🧠 Everything in One Place

Clients get full visibility into tasks, timelines and documents. No more emails asking, “Where are we at with this?” They can log in anytime and see everything.

“They don’t need to email me constantly. They can just check the task board, see the comments and know exactly what’s going on.”

🔄 Fewer Tools, Less Headache

“I don’t need to manage client profiles across five different platforms. Everything - from proposals to contracts to tasks - is inside Plutio.”

One platform. One login. One source of truth.

Favorite Features (and Pro Tips)

Zvi’s not just a Plutio user - he’s a power user. 

Here are the features and hacks that make his day:

🔧 Custom Fields

“This is so underrated. I use custom fields for everything - task difficulty (with emojis!), task type, specific items, client display names, legal IDs, project names…”

They allow you to add more functionality to everything in your business. 

It makes contracts and proposals reusable. Tasks more scannable. And communication clearer for everyone.

💬 Task-Based Collaboration

Instead of siloed chats, Zvi and his collaborators leave comments directly on tasks - where they’re relevant. 

It keeps everyone aligned, without extra meetings.

🌐 Client Portal

Zvi customized his client portal with his domain and brand colors, giving every client the feeling they’re logging into ZekTec, not some third-party tool.

“It boosts the perceived value of my brand. It shows clients that I care about presentation and professionalism.”

Results That Speak Volumes

Plutio hasn’t just made things prettier…

It’s made ZekTec more productive, more professional and easier to scale. 

If Zvi had to pick just two ways Plutio has made a real impact - they would be:

1. Hundreds of Hours Saved

Over five years, Zvi estimates that Plutio has saved him hundreds of hours in admin tasks. That’s time he’s reinvested into building great software - or just having a life outside of work.

2. Taking On More Work Without Stress

“It simplifies the process of taking on more work because it doesn't feel like taking on more work. There's not more to manage. It still stays very simple.”

In other words - adding more clients doesn’t increase the complexity. 

So he can expand his team, bring in collaborators and manage bigger projects - without the usual growing pains. A huge benefit.

Advice for Anyone on the Fence?

Zvi knows that if you’re running a small business, agency or freelance shop switching tools can feel like a big commitment. 

But he thinks it’s worth it.

“Give it a try. It might take a little time to set up - but once you do, it’s smooth sailing.”

What’s Next for ZekTec?

Zvi’s not slowing down. He’s looking to help even more startups bring their ideas to life - especially those in need of custom mobile apps. 

With Plutio handling the backend, he can stay laser-focused on what he does best: building great products.

If you’re interested in Zvi helping you reach your goals - you can get in touch with him on his website: https://zektec.com/

Fun fact: the contact form on Zvi’s site is an embedded Plutio form. 

(Just a cool little demonstration of how you can integrate Plutio tools to support your business.)

Final Word

Zvi’s story is proof that with the right tools, a one-man studio can deliver big-agency results - with less stress, fewer apps and more time to do the work that actually matters.

And last but not least…🌀

If you love mazes - Zvi’s got something fun for you!

Because when he’s not shipping code, Zvi enjoys making them and solving them.

He’s even built mazesplace.com, a site where you can draw your own maze or turn any image into one. 

When you're a coder with the skill and passion - why not?

“There are two maze generators on the site - one classic, one artistic. Just something fun I wanted to build.”

We’ve tested them and as fun side projects go - it’s top tier! 

That’s all, see you in the next one.