An appointment request form collects contact details, the service needed, any prep or safety notes, and preferred dates or times so you can reply with availability.
When someone wants to book, the awkward part is getting the right details without a back-and-forth that leaves them unsure about the result, the prep, or how long the finish will last. The appointment request form keeps the first message focused on what matters for the appointment, so the reply can go straight to times and any follow-up questions. Space Grotesk headings over Inter body text keep the page feeling measured, with a quiet plum base and a brass-gold accent for the action point.
The form opens with Appointment Request Form, which tells the client what to share and what happens next. A short How I work block sits up front with the payment-in-advance note and the 14-day invoice window, so the terms don’t arrive as a surprise after the request. The questions then cover contact details, the service choice, patch test history for tint, existing gel or enhancements, rescheduling notice, what they want from the appointment, and the times they can do.
- Appointment Request Form A short intro that asks for what’s needed and sets expectations that you’ll reply with available times and any questions.
- How I work A terms block that states sessions are paid in advance and invoices are payable within 14 days.
- Which service do you want? A required choice list for BIAB gel manicure, gel polish removal, lash extensions and infills, and brow shape, tint, or wax and tidy.
- Have you had a patch test for tint? An optional question that records whether a patch test was done within 72 hours, earlier than that, needed, or unknown.
- When can you come? List preferred dates or times. A free-text space for preferred dates or times so you can offer matching availability.
Once the form is in your workspace, the answers land in one place for you to review, reply, and book from.
We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.
What to include in an appointment request form
| Part | What it covers |
|---|
Appointment Request Form | The opening text tells the client what to share and that you’ll reply with available times and any follow-up questions. |
Your name | A required full-name field so the request can be matched to the booking and any follow-up messages. |
Email address | A required email field for sending availability and confirming the appointment details. |
Phone number | An optional phone field in case a quick clarification is easier by call or text. |
How I work | A short note that states payment is taken in advance and invoices are payable within 14 days. |
Which service do you want? | A required service selector covering nail services plus lash and brow treatments, so the booking matches what they’re asking for. |
Have you had a patch test for tint? | An optional patch test question that captures timing, whether a test is needed, or if they’re not sure. |
Do you currently have gel or other nail enhancements? | An optional text field for existing gel or enhancements that could affect removal time and prep. |
If you need to reschedule, how much notice can you give? | An optional rescheduling question that records the notice window they expect to be able to give. |
What do you want from this appointment? | An optional text field for outcome notes, preferences, or concerns they want you to know before confirming. |
When can you come? List preferred dates or times. | An optional text field for preferred dates or times so you can reply with suitable slots. |
Who it is for
Beauty and personal care providers who book skincare & facials, nail services, or lash & brow appointments and need the request details before offering times.
The form in full
Appointment Request Form
Tell me what you need and when you can come. I’ll read your request and reply with available times and any questions.
- Your name (required)
- Email address (required)
- Phone number
How I work
Sessions are paid in advance; invoices payable within 14 days.
- Which service do you want? (required)
- BIAB gel manicure
- Gel polish removal
- Classic lash extensions (full set)
- Lash infill
- Brow shape and tint
- Brow wax and tidy
- Have you had a patch test for tint?
- Yes, patch test within the last 72 hours
- Yes, patch test done more than 72 hours ago
- No, I need a patch test
- Not sure
- Do you currently have gel or other nail enhancements?
- If you need to reschedule, how much notice can you give?
- More than 48 hours
- 24 to 48 hours
- Less than 24 hours
- I’m not sure
- What do you want from this appointment?
- When can you come? List preferred dates or times.
